A team’s spot in the tournament is confirmed only once the entry form and fee is received by us.
The absolute cut-off for entry fee payment is the Monday preceding the tournament, granted the division is not already sold out.
Teams that have not paid by Monday prior to the tournament will not be included in the schedule.
You are only guaranteed a spot in our tournament if payment is received by us either by mail or by paying online. Signing up, but not paying does not guarantee your spot for the tournament. We do not accept deposits.
Many of our tournaments sell out well in advance, we advise that you pay your entry fee as soon as you can, to ensure that you lock up a spot.
Before entering a tournament, make sure your team has no other conflicts on listed tournament dates. NW Nations will do our best to help your team out but we cannot guarantee that we can accommodate any special requests.
Teams need to be prepared to play at 8:00 am each day of the tournament. For three day tournaments, your team should be prepared to play at any time on all three days of the tournament.
- Game Schedule Request Policies:
All schedule requests must be submitted in writing via email by team manager.
- Schedule requests are NOT guaranteed (We try to accommodate whenever we possibly can).
- Out of state or out of area teams are given priority for later game times requests in order to give those teams time to get to the tournament site.
- Schedule requests pertain only to the first day of the tournament event.
- Schedule requests must be submitted 7 days prior to start of tournament play and will not be considered if submitted during the week of the start of the event. (Ex: If tournament play begins on a Saturday, game time requests are not accepted after Sunday.
- Once brackets are posted schedule requests will not be accepted and any changes will be made only in the case of tournament director error.
Start times for all teams will be posted on this website and on our mobile app. Team contacts will also be notified by e-mail. In most cases, start times will be released on Tuesday prior to a tournament.
Withdrawing from a tournament:
-The deadline for withdrawing from a tournament and requesting an entry fee refund is 60 days prior to the first scheduled day of the event.
-If a team withdraws less than 60 days prior to the first scheduled day of an event but before 45 days prior to the first scheduled day of the event the team is eligible to receive a full entry fee credit.
-If a team withdraws less than 45 days prior to the first scheduled day of an event the team is eligible for a 50% tournament credit if we are able to fill the team's spot. If the spot does not fill, the team will not be eligible for a credit or refund.
**Entry fee credits, either full or half are valid for the current season only. If they are not used during the current season, they will be forfeited.
**An administration fee of $25 will be deducted from all refunds.
-It is the team's responsibility to contact NW Nations by e-mail only, not phone or text that you would like to withdraw from a particular tournament and receive a confirmation by email from NW Nations.
-All Refunds due will be processed and mailed no later than 10 days after the scheduled completion date of the tournament.
-All Credits will are valid for the same year that they are issued only.
We will make every effort to play all tournament games, we want to play them as much as you do! If we were to experience weather that was determined by the field staff, tournament director or umpires to be severe enough to pose a player safety concern, we will delay games until conditions improve, cancel games or cancel the entire tournament if necessary.
The ultimate decision on whether we can begin play or continue play is made by the parks department. If the weather is questionable the day of an event, coaches should call the NW Nations Weather line for updates. Please restrict the calls to one person per team so that everyone can get through if needed.
The NW Nations Weather line is: 503-799-5737
We will also update the status on the game schedule page of this website and also through our tournament app.
Initial updates are recorded at 6:45 AM each day, subsequent updates will be added as needed. Unfortunately, those playing the first games of the day are at a disadvantage because we may not have the information on the field status updated before you must leave. Sometimes it is a "game time" decision.
PLEASE CONSIDER ALL GAMES PLAYABLE UNLESS UPDATES INDICATE OTHERWISE.
Weather related decisions will typically be made the day of the scheduled games. We will not make any decisions prior to the day of the scheduled games unless the park notifies us that the fields are shut down.
Championship awards in rain-shortened events: We will give out Championship awards if a team has reached the Championship Game only. A tournament is not won by the team with the best pool play record, so in events where no championship game is held, no awards will be distributed.
If the tournament is cancelled due to inclement weather prior to the start of the tournament each team will receive a full refund, less $75 to cover administrative costs.
If a tournament is cancelled once tournament play has begun,
- No games played – Full Refund, less $75 Admin fee.
- 1 game played – 50% Entry Fee Refund, less $75 Admin fee.
- 2 games played – No Refund.
Any game that has started is considered to be a full game for refund purposes.
Refund Request: Because teams frequently simply transfer their fees to other events, NW Nations Baseball DOES NOT automatically refund team fees. We find this only creates more confusion; therefore, we ask that teams to”REQUEST a REFUND” through our website by clicking here. Refunds are processed as soon as reasonably possible.
No refunds will be offered for forfeited games.
If a tournament or division is cancelled by NW Nations due to lack of teams, all teams in that tournament or division will receive a full refund of the entry fee.
Generally, an age group/ bracket will be held as long as there are at least three paid teams in a given age bracket.
NW Nations reserves the right to combine age brackets. (Example: 9u with 10u playing in one division.) This decision will be based on the number of teams that enter into each bracket. Generally, an age group/ bracket will be held as long as there are at least three paid teams in a given age bracket.
In the event that a tournament entry fee check is returned unpaid from the payer’s bank for any reason, the writer of the check will have five business days to re-submit the payment in full plus any bank fees incurred by NW Youth Baseball due to the the dishonored check. The only forms of payment accepted will be credit card, money order, cashiers check or cash. Personal or business checks will NOT be accepted under any circumstances. No check returned to NW Youth Baseball LLC will be re-deposited.
If after 5 business days of written notice the debt is not paid in full, we will submit the dishonored check to the District Attorney’s Office Check Enforcement Program for possible criminal prosecution. We will exercise all available legal means, civil and/or criminal to collect the debt owed. In the event that a team has submitted a check that has been dishonored, any future tournament entry fees will need to be paid by credit card, money order, cashiers check or cash only, personal or business checks will NOT be accepted under any circumstances.
Nations Baseball sanctions teams and provides rules for league and tournament play. Nations Baseball does not organize teams, select or approve coaches, players or volunteers for these teams. Nations Baseball strongly recommends that all parents of youth participants, as well as league officials, thoroughly check into the background and character of anyone (coaches, volunteers, or other individuals) that has contact with any minor participant or volunteer of their team or league.
Nations Baseball does not in any way allow or tolerate the abuse of children. If you know or suspect any child abuse (including sexual abuse or molestations) you must report it immediately to Nations Baseball at (877) 259-1150. Nations Baseball will conduct an investigation, keeping the safety of the children as the first priority. Knowing of instances of abuse and not reporting them may be grounds for dismissal and may result in legal liability. Nations Baseball will then notify the proper authorities regarding the allegations. Nations Baseball has the right to immediately suspend the accused party from participation in any Nations Baseball activity pending the outcome of the investigation.